Highcrest Middle School PTO Treasurer

PTO Treasurer Report

I hope the following will help you in your financial dealings with the PTO this year: Check Request Forms and Deposit Forms. Additional copies of these are available throughout the year in the Forms section of this website or in the treasurer’s file in the Highcrest office.

Check Requests/Reimbursements

+ The PTO does not pay sales tax. When making purchases for the PTO, please present the State of Illinois Sales Tax Exemption letter to merchants at the time of purchase so that sales tax will not be charged. Sales tax will not be reimbursed by the PTO. Any amounts submitted will be deducted from the check request and will be considered to be a donation to the PTO. Sorry.

+ Fill out and sign a blue Check Request form. Attach all receipts or invoices. Also, please attach a self-addressed stamped envelope, if you’d like the check mailed to you. Otherwise, the check will be delivered to the appropriate committee’s mailbox in the school office. Check Request forms must be approved (signed) by a committee chairperson.

+ Mail or deliver to me, or leave in the treasurer’s file in the Highcrest office. Please submit any check requests at least a week before you need the check. I will mail the check to you (or the appropriate person), unless we have agreed to another delivery method.

+ Checks cannot be issued unless there are sufficient funds in your committee’s budget. The budget is submitted to the PTO General Board for approval at the first PTO meeting in the fall. Thereafter, changes to the budget must be approved by a vote of the board. Please make sure you understand your budget and which expenses are allowed.

Deposits

All deposits are to be made to:

Toni Stapel, Middle School PTO Assistant Treasurer
1111 Chestnut Ave, Wilmette, IL 60091
Email: tstapel@comcast.net

+ Count cash/currency, and sort by denomination. Group and list checks separately by dollar amount (e.g. 10 checks @ $50 = $500). Sort checks in ascending order of value. Add the dollar amounts of the deposit: by cash and by checks. Add these subtotals to arrive at the total deposit amount. Please re-check all figures.

+ Fill out a Deposit Form.

+ Mail (checks only) or deliver (Deposit Form plus monies) to Toni Stapel. (If hand delivered, please give the deposit to Toni personally.) If the deposit is small and composed of checks only, you can also leave it in the Assistant Treasurer’s mailbox in the Highcrest office.

+ Please do not leave any cash or sizable deposits in the school office. Please do not mail cash. Call Toni and make arrangements either to drop off at her house, or to make other suitable delivery arrangements.

Please feel free to call either me or Toni if you should have any questions or comments.

Thanks!

Rachel Lee
Highcrest Middle School PTO Treasurer
Email: rleelee@sbcglobal.net